Ideatelive
Ideatelive AI Powered Brainstorming Platform
THE PROBLEM
Ideatelive AI
I’ve been working with IdeateLive, an AI-powered platform that helps users brainstorm and plan events. It’s meant to make everything easier from ideation to execution—whether you’re planning a small meetup or a large conference.
But early users found the landing page confusing and the planning steps unclear. They weren’t always sure what the platform could do or how to begin. There was a great tool hidden under a clunky flow.
🔍 Here’s the Problem:
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Users didn’t feel confident starting an event.
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There was no clear path from idea → event.
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Collaboration tools were under-utilized.
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The AI suggestions felt generic or disconnected.
Even for users familiar with digital tools, the interface didn’t support brainstorming in a fluid, intuitive way breaking the creative flow
HIGH LEVEL TIMELINE
9 months
MAKE OF THE TEAM
UX Designer / UI Designer / Researcher
Led the user interviews, information architecture, wireframes, and final UI design.
Team of 2
KEY GOAL
Empower users to confidently start planning events, with the help of AI and real-time collaboration tools without needing prior experience.
Improvement of Landing page
What Could Improve the Experience:
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A clear, engaging landing page with Try It Now entry point.
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Step-by-step guidance in the planning phase: categories, goals, scheduling, and collaboration.
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Contextual AI-powered prompts that assist, not overwhelm.
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Features for brainstorming together: sticky notes, categorization, and smart suggestions.
Design Preview :
We reimagined IdeateLive’s experience with simplicity and clarity at its core:
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A focused, welcoming landing page : featuring a bold “Try It Now” entry point that encourages immediate exploration.
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Step-by-step planning flow : guiding users through goal setting, event categories, scheduling, and collaboration tools.
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AI prompts with purpose : contextual suggestions that support users without disrupting their flow.
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Built-in brainstorming features : like sticky notes, clustering, and smart agent support, especially helpful when planning solo or low on inspiration.
Here’s a glimpse of the high-fidelity wireframe that brings this vision to life:
Second Phase of the Research
Improvement of Planning Phase :
Event Categorization
Expand the event options to cater to a wider variety of user
needs, offering a broader range of categories that are
more inclusive and relevant.
Integrated AI Prompts & Creativity Tools
Instead of throwing ideas randomly, AI now helps users:
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Refine goals
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Generate focused ideas
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Categorize feedback
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Avoid logistical gaps
Collaboration and Communication
Sticky notes, chat, and idea grouping in real time.
Added communication features
like private chat and comment threads.
Scheduling and Organization
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Smart calendar sync for easier scheduling
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Suggested time slots to reduce planning effort
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Quick access to recent topics for better flow
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Helps users stay organized and on track
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Reduces confusion during event prep
BREAKING DOWN THE PROCESS
AI Planning Agents
AI Planning Agent jumps in when you're short on time, ideas, or teammates.
⚡ It suggests tailored prompts, structures your session, and keeps momentum flowing.
🤝 Whether solo or in a group, it acts like a co-facilitator to guide brainstorming with clarity.
Plan smarter with your own AI co-facilitator.
Redesigned to simplify session planning—whether you’re solo or with a team.
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Set your goal – Choose your session's purpose (e.g., brainstorm, align, decide).
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Pick a category – Select from ready-made templates for different event types.
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Collaborate live – Plan together in real-time with shared tools.
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Use smart AI prompts – Auto-generated questions spark ideas and keep momentum.
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AI Planning Agent – Your built-in brainstorming partner.
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Steps in when you’re low on people or ideas
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Suggests activities, prompts, and structures
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Keeps your session on track and creative
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Organize your session – Group, reorder, and shape content with ease and save your report with charts.
In summary, here’s how we transformed the Planning Phase experience.
Problem
Users struggled to structure planning sessions, especially when working alone or unsure how to begin.
Goal
Streamline the event planning process with smart support, clarity, and real-time collaboration.
Impact
Improved clarity and planning efficiency with up to 30% time saved, thanks to guided flows and an AI agent that supports brainstorming and scheduling.
Solution
Redesigned the Planning Phase with intuitive UI, clear steps, and an AI agent that assists with brainstorming.
Research Design File
LESSONS LEARNED
This project showed us that with the right structure and AI support, we’re not just improving workflows, we’re empowering people to take action with confidence.
Clear structure, smart assistance, and a supportive AI agent can transform hesitation into confident action—especially for solo planners or first-time users. Designing for clarity and momentum makes all the difference.